Video drops before the voice does

From a speaker view to 49 tiles

Speaker view, a 3 by 3 grid, 5 by 5, and the full 7 by 7 gallery. Each person picks their own; the host does not force a layout on anyone. On a laptop screen, past 25 tiles faces get smaller than a postage stamp, so the app suggests 5 by 5 there and offers 7 by 7 on monitors wider than 1920 pixels.

Tiles you cannot see are not downloaded at full resolution. Someone in a 300-person meeting looking at 25 tiles is pulling 25 small streams and one large one, not 300.

Guests wait. Colleagues walk in.

Anyone signed in from your domain joins directly. External guests land in the waiting room until a host or co-host admits them. The host sees each name and how they joined: app, browser or phone. Phone participants show the last four digits of the calling number so you know who “Caller 3” actually is.

You can switch the waiting room off per meeting, or force it on for every meeting in the workspace from the admin console.

Up to 50 rooms, one timer

Split automatically, assign from a list prepared before the meeting, or let people choose. A single countdown runs in every room, and a broadcast message reaches all of them at once. The host or a co-host can drop into any room and back out without reconnecting.

The failure we see most is a facilitator who pre-assigns rooms by email address, and half the room joined with a personal account. Pre-assignment matches on directory sign-in, so it works when people join signed in through SSO and falls back to manual for the rest.

Mute, lock, remove, hand over

Mute everyone on entry. Ask someone to unmute; the host can never force it. Lock the meeting once the right people are in. Remove a participant and stop them rejoining. Promote any signed-in participant to co-host. If the host loses their connection, the oldest co-host takes over automatically; if there is no co-host, the meeting keeps running for 10 minutes so the host can come back.

There is no host control that reports who was looking at the screen. That is on purpose. We do not score who looked away from the camera.

Audio-first when the link goes thin

Most calls fail on the upload side. Your attendees can hear you fine; you cannot hear them. Vebex watches each participant’s upload and steps down in a fixed order: 1080p to 720p, 720p to a low layer, low layer to a still frame, still frame to audio. The voice is the last thing to go and it needs about 0.1 Mbps.

The participant sees a plain message saying what happened and why. Nobody gets kicked. When the link recovers, video comes back without a click. For people with no data at all, there is Dial-in.