Vebex
Vebex
+1 (925) 555-2231 [email protected]

Austin, Texas. Proposals by inquiry.

  1. Overview
  2. Catalogue
  3. Webinars

02Webinars · per attendee block of 500

Town halls without an open mic

Vebex Webinars is a webinar platform for town halls, product launches and customer briefings. Panelists speak on camera. Attendees watch, ask questions in a moderated queue and never get a microphone unless a panelist hands them one. A practice room opens 30 minutes before go-live so the first sound your audience hears is not someone asking whether the slides are visible.

Per attendee block of 500, per month Panelists are Meetings hosts From Business tier
Ask for a proposal Configure a deployment
A presenter runs a Vebex webinar from a small home studio
One key light, a linen backdrop and a second screen for the question count.

How it is priced

Blocks of five hundred

Attendees are sold in blocks of 500 per month. Panelists are ordinary Meetings hosts, so the people on camera already have a licence. A quarterly town hall for 1,300 staff is three blocks plus the four or five people who speak.

Blocks size the biggest event in the month, not the total. Run four webinars of 400 people and you need one block. Run one of 1,100 and you need three. The mistake we see most often is a company buying blocks for its whole headcount when a third of the staff watch the recording the next morning instead.

If your largest event is under 100 people, you probably do not need this module. A Meetings host with mute-on-entry and the waiting room does the job, and we will say so in the proposal.

Webinars, in figures
Price basisper attendee block of 500, per month
PanelistsMeetings hosts, usually two to five
Practice roomopens 30 min before go-live
Q&AModerated queue, upvotes, answered live or in writing
RegistrationOptional form, approval rules, unique join links
Attendee videoreceive only, 720p ≈ 1.2 Mbps down
Phone attendeesListen-only by Dial-in, billed per minute
RecordingOptional, with Recording and Transcripts

Before, during, after

Five parts of a live event

Attendee blocks

Capacity by the 500, not by the seat

Each block adds room for 500 attendees in any single event that month. Attendees receive video and screen share; they do not send any. That keeps the load on your network flat: a 720p stream down is about 1.2 Mbps per viewer, and nothing goes up except Q&A text and reactions.

If an event goes over its blocks, nobody is turned away at the door and the host sees no upgrade screen. The overrun shows in the admin console and we discuss it at the next monthly bill.

Registration

Know who is coming before they arrive

Registration is optional. Turn it on and each attendee fills a short form you design, gets a unique join link and a calendar file. You can approve everyone automatically, approve by email domain, or review the list by hand for a customer briefing where the guest list matters.

Internal town halls usually skip registration and let signed-in staff walk straight in through SSO. Unique links stop the forwarded-link problem: one link, one attendee, and a second device bumps the first.

Moderated Q&A

Questions go to a moderator first

Attendees type questions and upvote each other’s. A moderator sees the whole queue, merges duplicates, answers the simple ones in writing and pushes the rest to the panelists in order. Panelists see only what the moderator sends, so the CEO is not reading an unfiltered list on camera.

Anonymous questions are a setting, off by default. For an all-hands where people need to ask about layoffs or pay, turn it on. The moderator still sees the question, never the name.

Practice room

Thirty minutes backstage

The practice room opens 30 minutes before go-live. Panelists and the moderator join, check audio, run the slides and test the screen share while attendees wait in a lobby with a holding slide. Nothing said in the practice room reaches the audience. The host presses one button to go live.

The failure this prevents is the one everyone has seen: a speaker joining at the start time on a laptop with the wrong microphone selected. Thirty minutes is enough to swap headsets and still make coffee.

Panelist handover

Pass the stage without a gap

The host can bring any panelist on stage, put one off stage, or promote an attendee for a single question and send them back afterwards. Screen share passes from one panelist to the next without the first one stopping theirs, so there is no five-second black screen between sections.

If the host drops, the next panelist in the list takes over and the event keeps running. Attendees see nothing change.

A moderator sorts audience questions during a Vebex webinar
The moderator’s screen: the queue on the left, the stage in a small tile.

The person nobody sees

Every event needs a moderator

A town hall of 800 people produces somewhere around 60 to 120 questions. Nobody on camera can read that and talk at the same time. Name one person as moderator before the event and give them a second screen.

The moderator view shows the queue sorted by votes, a filter for answered and dismissed, and a button that sends a question to the stage. Written answers go to the person who asked, or to everyone if the moderator marks it public.

After the event, the full question list exports as a file, with the answers. Most companies send it round the next day for the questions the panel ran out of time for.

Run of show

A launch, by the clock

T−7 days

Registration opens

Form live, approval rule set, reminder emails scheduled for the day before and one hour before.

T−30 min

Practice room

Panelists check audio and slides. Attendees arriving early see the holding slide.

T 0

Go live

Host presses one button. The lobby opens onto the stage, Q&A goes live.

T+45 min

Questions

Moderator feeds the top questions to the panel and answers the rest in writing.

T+1 day

Follow-up

Recording and transcript ready, Q&A export sent, attendance list in the admin console.

Objections, answered

Before you book one

Webinars or a large meeting?

If everyone needs to talk, it is a meeting, and Meetings handles up to 1,000 on Enterprise. If a few people talk and the rest listen, it is a webinar. Past about 150 people almost nobody unmutes anyway, and a webinar costs less per head.

Do you track whether attendees are paying attention?

No. We do not score who looked away from the camera. That feature does not exist here and will not. You get an attendance list with join and leave times, and that is all.

Can people join by phone?

Yes, listen-only, with Dial-in. Minutes are billed per minute of PSTN audio. For a town hall with field crews, budget for it; someone is always in a truck.

Can we embed the webinar on our own site?

Yes, through the embeddable view in Integrations and API. Registration and Q&A work inside the embed.

Ask for a proposal

How big is the room?

Tell us your largest event this quarter, how often you run one and how many panelists speak. We reply within one working day with the block count and the rest of the proposal. Also see Meetings for panelist licences and Recording and Transcripts if the event is watched later.

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